The Museum is available for rental by business organizations and private groups. Because the
Museum of the Gulf Coast is a “high security” facility, certain restrictions may apply when
planning museum events. For more information, email Facilities Rental or call 409-999-6281
A $75 deposit is required at the time of booking. This deposit will go toward
the retail fee. If at any time, the terms of this contract is broken (SOLELY AT THE DESCRETION
OF THE MUSEUM), the deposit WILL NOT BE RETURNED.
$75 for use during regular business hours (9 a.m. to 5 p.m.) plus $5/person
$150 for an after-hours event (7-9 a.m. or 6-8 p.m.) plus $5/person
$3/person guided tour (optional)
A $50 refundable cleaning deposit will be assessed at the time of booking. The area is to be left neat and clean. This includes cleaning spills, taking out trash, and picking up food. Normal, weekday custodial service is included in the rental fee; however, if extra clean-up is required, the group will NOT receive the cleaning deposit back.
Payment may be made at the museum with credit card, check, or cash. Payment via phone can also be made with a credit card. The remainder of the balance is to be paid on or before the day of the event. The Museum requires a 2-week notice of cancellation or change in head count. In the event of a cancellation (within two weeks of the event), the deposit will be returned.
All events held at the Museum of the Gulf Coast require prior approval by the Museum Director on behalf of the Port Arthur Historical Society. The Museum reserves the right to refuse a proposed use of the facility based on its relationship to the Museum’s Mission Statement, its relationship with its parent organization the Port Arthur Historical Society and/or its partnership with Lamar State College-Port Arthur and the City of Port Arthur. The Museum also may refuse facility use privileges to any group/individual if their previous use history reflects negligence and irresponsibility.
There are no private catered events allowed during regular business hours. Facility use includes:
Breakfast Meeting/Morning Lecture: 7-9 a.m. Monday – Saturday (Max 35 People)
Catered Dinner Party: 6-8 p.m. Monday – Saturday (Max 75 People)
Evening Lecture/Performance: 6-8 p.m. Monday – Saturday (Max 55 People)
Lecture (use of theater): 9 a.m. to 5 p.m. Monday – Saturday (Max 37 People)
After hours events are scheduled in accordance with staff availability and approval by the Museum Director. If an event is not scheduled during regular operating hours, your party is responsible for providing an individual(s) to monitor the front desk and greet guests.
Leasees are not allowed into the building prior to 8 a.m. or one hour before evening event
There is no food or drinks allowed in the exhibit area. Food and drinks MUST remain contained to the Tea Room and First Floor Foyer.
Food, Beverages, Smoking and Prohibited Activities
According to Texas State Alcohol Beverage Law, it is illegal to serve alcoholic beverages to anyone under the age of 21 years. The group renting the Museum space is responsible for observing and enforcing this law; the museum is not responsible. If serving alcoholic beverages at after-hours event, your party is required to provide a security officer or designated individual to monitor guests. The Museum of the Gulf Coast reserves the right to close an event at any time should it be necessary for the safety of the Museum facility, exhibits and/or staff. Food and beverages may be served in the Tea Room ONLY. Smoking is not permitted anywhere in the Museum. The Museum’s primary responsibility is for the preservation of the works of art entrusted to its care. Any person or persons whose behavior threatens or appears to threaten the Museum’s collections will be asked to leave the building.
Event Area Set-Up and Break Down
The Museum is responsible for preparing the event areas with the necessary equipment, prior to the event. Please make sure that the Museum is informed of your set-up request(s) and subsequent changes.
The area rented will need to be left neat and clean. Normal weekday custodial service is included in the rental fee; however, if extra clean-up is required, the group will not have the cleaning deposit returned.
Any damage to Museum facilities or equipment beyond normal wear and tear will be reported to the Director on the following business day. The group is responsible for the repair and/or replacement cost associated with such damage.
Frequently Asked Questions
Who Can Rent Museum Space?
The Museum is available for rental by Lamar University Port Arthur Departments/Affiliated Groups, business organizations, and private groups. Please specify whether your proposed event request is university related or a private function, at the time of reserving Museum space. All events held at the Museum of the Gulf Coast require prior approval by the Museum Director on behalf of the Port Arthur Historical Society. After hours events are scheduled in accordance with staff availability and approval by the Museum Director. The Museum reserves the right to refuse a proposed use of the facility based on its relationship to the Museum’s Mission Statement, its relationship with its parent organization the Port Arthur Historical Society and/or its partnership with Lamar State College - Port Arthur and the City of Port Arthur. The Museum also may refuse facility use privileges to any group/individual if their previous use history reflects negligence and irresponsibility.
What Areas Can Be Rented at the Museum?
This area is perfect for cocktails, small social gatherings, and lectures. It can be rented after hours or for a breakfast gatherings. Rental of this area also includes access to the 1st and 2nd floor for viewing exhibits. However, all refreshments must remain in the Tea Room during the event. Maximum of 35 people for this area.
Tea Room Plus 1st Floor
This areas is designed for buffet style breakfasts or dinners as well as stand-up receptions.
What Events/Capacity Can Happen In Each Location?
Buffet-style Breakfasts or Dinners: 75 people (max.)- Tea Room and first floor foyer
Buffet-style Breakfast or Dinner: 35 people (max)-Tea Room Only
Stand-up receptions: 100 people (max.)- Tea Room and first floor foyer (available only for after-hours rental)
Meetings or lectures: 50 people (max.)- Tea Room and theater if needed
Presentations or small concerts: 55 people (max.)
Can we schedule tours during our event?
Yes! Guided gallery tours are available. Tours are given by members of the Museum education department. These tours typically last 1-1 ½ hours. There is an extra charge of $3/person for a guided tour.
How are tables and chairs arranged?
For further rental information email the Director of the Museum at or call 409-999-6281